Posts Tagged ‘vendors’

How “Vested Outsourcing” is Changing the Way Companies Do Business

Friday, January 6th, 2012

Recent research by Kate Vitasek and the University of Tennessee has created a new way of looking at outsourcing that is poised to transform the way businesses partner with providers.

“Vested outsourcing” is now being studied by government agencies as well as top commercial companies, who are eager to implement changes that promise to bring better results than traditional ways of outsourcing.

Here are some of the key differences in vested outsourcing as compared to current outsourcing practices:

  • Typically, companies pay for vendors to perform specific business activities. When following the vested outsourcing model, companies will look at the final results of those activities based on the value each vendor is actually contributing to the company and its bottom line. To that end, both parties must agree on “clearly defined and measurable outcomes.”
  • Companies have been accustomed to focusing on finding the lowest priced provider, but the vested outsourcing solution would have businesses consider the larger picture and carefully structure each vendor contract to eliminate hidden costs. Transparency is vital if you are to realize real value from your vendor partnerships.
  • With conventional outsourcing, the chief consideration has been based largely on a “What’s in it for me” attitude. Vested outsourcing allows the provider to reap increased financial benefits as well, based on their contribution to the company’s growth.
  • Traditionally, businesses outsource to expert providers who fill gaps in the company’s knowledge and skill base by completely taking on the processes involved in these areas. Vested outsourcing, on the other hand, advocates a governance structure that “provides insight, not merely oversight.”

According to Outsourcing Institute CEO Frank Casale, “Vested Outsourcing is a game-changing approach that will quickly become the new gold standard for advanced outsourcing relationships. It is a critical enabler for Outsourcing 2.0.” It is certainly something we’ll be keeping our eye on.

Six Mistakes Businesses Make When Outsourcing

Thursday, October 20th, 2011

Forbes recently listed the six most common mistakes companies make when outsourcing.

Knowing in advance what these pitfalls are can help you to avoid them, so we have provided a brief overview of each.

1. Underestimating the cost and complexity of managing relationships with outsourced partners.

Most companies greatly miscalculate the amount of time, money and talent it takes to effectively manage outsourced functions. Forbes states that “companies must invest in overseeing the partnership for the long term. This includes establishing a dedicated team of people, on both ends, to ensure compliance and adherence to agreed-upon service levels.”

2. Overestimating your cost savings from outsourcing.

Although labor costs may be lower in many countries, wages will continue to rise, as much as 10 percent each year, as is the case in India. A region can maintain highly educated leadership at a low cost for only about 20 years.

3. Choosing a country without having a clear understanding of your objectives.

Before selecting a country or service provider, first establish the cost of operating your business processes and set forth your objectives. Forbes recommends that you “study the expertise of each potential partner, considering proximity, costs, cultural and language barriers, telecom infrastructure and tax laws among other factors, before making a decision.”

4. Neglecting to communicate with your employees regarding the changes you’re planning.

Let your current employees know how much you have valued their service, and help them train for a new role within the company or elsewhere, to the extent possible. Be sensitive; don’t expect your employees to train the person who is to replace them.

5. Choosing a single source provider.

Whenever possible, distribute your risk by using a variety of service providers in different countries. You can also increase your company’s efficiency, by having providers in different time zones working around the clock on your projects.

6. Failure to provide retention programs for your best talent.

Competition for outsourced talent is intensifying, as more American and European companies send some of their work to offshore providers. The article’s advice? “Work with your service provider or offshore subsidiary–many American companies have established international development centers–to maintain your best assets.”

Five Best Practices for Business Process Outsourcing

Wednesday, September 7th, 2011

“Supply chain executives are starting to apply more comprehensive analysis to outsourcing decisions, such as factoring in agility, responsiveness and cost,” says Michael Dominy, research director at research firm Gartner.

“Companies must focus on what they can do best and appropriately outsource activities that value chain partners can do better.”

To help companies leverage the expertise of outsourced partners, Gartner recently published a list of best practices in business process outsourcing (BPO). Here are some highlights from that list:

  1. Align your outsourcing strategy with the corporate and supply chain strategy; if your business is accustomed to providing a high level of personalized customer service, you should choose a provider with a record of highly responsive service delivery. If your company features very competitive pricing, you will need to work with vendors that offer efficiency along with lower pricing.
  2. Be sure to include strategic and tangible elements as well as cost when deciding which processes to outsource.  Giving due consideration to factors such as vendor reputation, responsiveness and performance will help you select reliable partners who will contribute to the success of your company.
  3. Define and track service levels and key performance indicators (KPIs). Make sure your service level agreements (SLAs) and KPIs are aligned with your business goals from the outset. Companies who do this are more likely to experience success in their relationships with BPO providers. Gartner offers details on supply chain metrics to help you identify what to measure.
  4. Maintain a continual flow of information and ideas. Keep your partners informed regarding promotional plans or any other decisions that will affect them. Any significant changes in customer orders or inventory levels, for example, should be promptly communicated. Regularly share and discuss ideas that can lead to performance improvement.
  5. Leverage the outsourcing partner’s processes, technologies and capabilities. Outsourced providers often have access to enhanced technology and may handle certain processes more efficiently than you would be able to using your own resources.

Four Top Countries for Outsourced B2B Services

Monday, June 6th, 2011

Which countries offer the best selection of outsourced service providers?

Forbes Magazine recently published its appraisal of countries that currently provide the best options for U.S. businesses looking to outsource. Based on data compiled Electronic Data Systems and neoIT, a global outsourcing advisory firm, this list can help businesses narrow their search for quality offshore vendors. Here is an overview of four of these countries:

India boasts several outstanding technological universities, including the Indian Institute of Technology, universally regarded as one of the world’s best. Salaries range from $5,000 to $12,000 for technical staff. Wages for back office functions run from $3,500 to $7,500.

India’s redundant telecommunications infrastructure offers excellent reliability within the country’s specialized IT parks. India is currently the leading provider of IT functions such as software development and maintenance, as well as business process outsourcing (BPO), including human resources, accounting, data analysis and call centers.

Providers in the Philippines are well acquainted with U.S. accounting procedures and customer service values. Companies in the Philippines have low employee turnover. However, labor costs are higher than in India; annual salaries for tech employees are between $5,000 to $10,000, and back office salaries range from $3,000 to $8,000.

If you operate within one of the country’s IT parks, the government will allow exemption from export taxes, fees and licenses. The government maintains a task force responsible for the development of IT and BPO services. Telecom infrastructure is reliable. Areas of expertise in the Philippines include finance, accounting, call centers, human resources and animation.

Russia has the third largest population of engineers and scientists per capita. Few of them, however, speak English. Annual IT salaries in Russia range from $6,000 to $10,000. The country hasn’t yet developed back-office competence. Telecom infrastructure costs are higher than average.

The Russian government adheres to outdated tax laws that do little to facilitate business. However, future treaties with the U.S. could instigate positive changes. There are few technology parks in Russia, and infrastructure outside the parks is generally of low quality. Russia offers expertise in Web design, complex software development and aerospace engineering.

Canada offers a near-shore alternative for U.S. companies. However, salaries are considerably higher than in offshore countries, ranging from $25,000 to $50,000. Outsourcing to Canada involves little or no political risk, and the government allows tax breaks on IT exports. Canada has a solid telecommunications infrastructure. Expertise in Canada includes software development and maintenance, call centers and tech support.

How to Perform Efficient Reference Checks

Wednesday, June 1st, 2011


Onshore vs. Offshore Call Center: Which is Best for Your Business?

Monday, April 11th, 2011

Outsourcing call center operations has become a given for small to medium businesses and the only question remaining is whether to use an onshore or offshore call center. Below are a few factors to weigh when making your decision.

Onshore Call Centers

With an onshore call center, you eliminate the language barrier, as most onshore call center agents will be native English speakers.

A mainland call center will be easier to visit for hands-on training and management purposes.

Some customers may be more comfortable making credit card purchases via a call center that’s closer to home.

The main disadvantage of an onshore call center is the higher price. Be sure to compare, as pricing will vary. Some in the Midwestern United States offer lower rates than their East and West Coast counterparts.

While the issue is still debated, some businesses have chosen to stay with onshore call centers because they believe this leads to greater customer satisfaction and retention.

Offshore Call Centers

In a recent study by Duke University, 73 percent of companies surveyed said they turned to offshoring to save costs and promote company growth.

Offshore labor costs are much lower; your company can save up to 70 percent over onshore call center pricing.

Many offshore companies require their agents to have specific educational criteria, experience and skill levels.

Some offshore companies compensate for the time zone difference by employing workers around the clock, giving you and your customers access to 24/7 service.

One of the main disadvantages of offshoring is the physical distance; you don’t have as much opportunity for personal contact with agents and managers. However, many overseas call centers provide teleconferencing so you can be involved in the training process.

English is the second language for most representatives in overseas call centers, which can result in some communication difficulties. Search for a company that only employs reps whose English is clear and understandable.

Consider your company’s objectives. If your call center operations will not require diligent oversight, then an offshore call center might fit your needs adequately.

How to Develop Successful Vendor Relationships

Wednesday, April 6th, 2011

Successful Relationships


How to Select the Right Collection Agency

Wednesday, March 30th, 2011


Seven Ways to Increase Your Appeal to Potential Vendors

Saturday, March 26th, 2011

Whether your company needs to outsource human resources, IT or any other business function, finding quality vendors you can work well with is always the important first step. This can be a time-consuming process, but you’re already halfway there if you run your company in a way that attracts quality vendors.

Vendor selection can be much easier if your reputation places you among the companies that B2B service providers prefer to do business with. If, on the other hand you are known for haggling over pricing, delaying payments or being difficult to deal with in any number of ways, you may eventually find very few providers who are willing to do business with you.

How do you know if yours is the type of company that attracts the best vendors?

  • Look at your current vendor relationships. Do you have frequent misunderstandings with service providers? If so, the problem could lie with you rather than them.
  • Examine your relationship with your own employees. Is there a high turnover rate, a history of disputes or low morale? Your relationship with vendors will likely follow the same pattern.
  • When contacting potential vendors, do you make it clear you’re in the market to purchase and not just doing research?
  • Do you project that you have a budget in place for the services you are seeking?
  • Do you communicate your needs confidently? It helps to know in advance what you are looking for in a vendor.

Here are seven ways you can improve your vendor relationships and increase your company’s appeal to potential service providers:

  1. Improve your communication skills. Be clear, friendly and open to discussion. If communicating with your vendors continues to be a source of frustration, consider hiring someone to manage these relationships.
  2. Demonstrate respect for the other person’s perspective, even if you disagree with them.
  3. Avoid micromanaging; allow the vendors you work with to apply their expertise to your projects.
  4. Be available. Respond to emails within the same day whenever possible.
  5. Avoid giving the impression that you’re simply looking for the cheapest vendors. This doesn’t mean you should always pay the highest price for every service, but do be willing to pay a fair price for quality service.
  6. Maintain a good rating with the Better Business Bureau and keep your Dunn & Bradstreet profile up to date as well.
  7. Make sure your website projects the image of a reputable company.

Communicating Effectively Before Outsourcing

Wednesday, March 23rd, 2011