Posts Tagged ‘sourcing’

How “Vested Outsourcing” is Changing the Way Companies Do Business

Friday, January 6th, 2012

Recent research by Kate Vitasek and the University of Tennessee has created a new way of looking at outsourcing that is poised to transform the way businesses partner with providers.

“Vested outsourcing” is now being studied by government agencies as well as top commercial companies, who are eager to implement changes that promise to bring better results than traditional ways of outsourcing.

Here are some of the key differences in vested outsourcing as compared to current outsourcing practices:

  • Typically, companies pay for vendors to perform specific business activities. When following the vested outsourcing model, companies will look at the final results of those activities based on the value each vendor is actually contributing to the company and its bottom line. To that end, both parties must agree on “clearly defined and measurable outcomes.”
  • Companies have been accustomed to focusing on finding the lowest priced provider, but the vested outsourcing solution would have businesses consider the larger picture and carefully structure each vendor contract to eliminate hidden costs. Transparency is vital if you are to realize real value from your vendor partnerships.
  • With conventional outsourcing, the chief consideration has been based largely on a “What’s in it for me” attitude. Vested outsourcing allows the provider to reap increased financial benefits as well, based on their contribution to the company’s growth.
  • Traditionally, businesses outsource to expert providers who fill gaps in the company’s knowledge and skill base by completely taking on the processes involved in these areas. Vested outsourcing, on the other hand, advocates a governance structure that “provides insight, not merely oversight.”

According to Outsourcing Institute CEO Frank Casale, “Vested Outsourcing is a game-changing approach that will quickly become the new gold standard for advanced outsourcing relationships. It is a critical enabler for Outsourcing 2.0.” It is certainly something we’ll be keeping our eye on.

Six Mistakes Businesses Make When Outsourcing

Thursday, October 20th, 2011

Forbes recently listed the six most common mistakes companies make when outsourcing.

Knowing in advance what these pitfalls are can help you to avoid them, so we have provided a brief overview of each.

1. Underestimating the cost and complexity of managing relationships with outsourced partners.

Most companies greatly miscalculate the amount of time, money and talent it takes to effectively manage outsourced functions. Forbes states that “companies must invest in overseeing the partnership for the long term. This includes establishing a dedicated team of people, on both ends, to ensure compliance and adherence to agreed-upon service levels.”

2. Overestimating your cost savings from outsourcing.

Although labor costs may be lower in many countries, wages will continue to rise, as much as 10 percent each year, as is the case in India. A region can maintain highly educated leadership at a low cost for only about 20 years.

3. Choosing a country without having a clear understanding of your objectives.

Before selecting a country or service provider, first establish the cost of operating your business processes and set forth your objectives. Forbes recommends that you “study the expertise of each potential partner, considering proximity, costs, cultural and language barriers, telecom infrastructure and tax laws among other factors, before making a decision.”

4. Neglecting to communicate with your employees regarding the changes you’re planning.

Let your current employees know how much you have valued their service, and help them train for a new role within the company or elsewhere, to the extent possible. Be sensitive; don’t expect your employees to train the person who is to replace them.

5. Choosing a single source provider.

Whenever possible, distribute your risk by using a variety of service providers in different countries. You can also increase your company’s efficiency, by having providers in different time zones working around the clock on your projects.

6. Failure to provide retention programs for your best talent.

Competition for outsourced talent is intensifying, as more American and European companies send some of their work to offshore providers. The article’s advice? “Work with your service provider or offshore subsidiary–many American companies have established international development centers–to maintain your best assets.”

Five Best Practices for Business Process Outsourcing

Wednesday, September 7th, 2011

“Supply chain executives are starting to apply more comprehensive analysis to outsourcing decisions, such as factoring in agility, responsiveness and cost,” says Michael Dominy, research director at research firm Gartner.

“Companies must focus on what they can do best and appropriately outsource activities that value chain partners can do better.”

To help companies leverage the expertise of outsourced partners, Gartner recently published a list of best practices in business process outsourcing (BPO). Here are some highlights from that list:

  1. Align your outsourcing strategy with the corporate and supply chain strategy; if your business is accustomed to providing a high level of personalized customer service, you should choose a provider with a record of highly responsive service delivery. If your company features very competitive pricing, you will need to work with vendors that offer efficiency along with lower pricing.
  2. Be sure to include strategic and tangible elements as well as cost when deciding which processes to outsource.  Giving due consideration to factors such as vendor reputation, responsiveness and performance will help you select reliable partners who will contribute to the success of your company.
  3. Define and track service levels and key performance indicators (KPIs). Make sure your service level agreements (SLAs) and KPIs are aligned with your business goals from the outset. Companies who do this are more likely to experience success in their relationships with BPO providers. Gartner offers details on supply chain metrics to help you identify what to measure.
  4. Maintain a continual flow of information and ideas. Keep your partners informed regarding promotional plans or any other decisions that will affect them. Any significant changes in customer orders or inventory levels, for example, should be promptly communicated. Regularly share and discuss ideas that can lead to performance improvement.
  5. Leverage the outsourcing partner’s processes, technologies and capabilities. Outsourced providers often have access to enhanced technology and may handle certain processes more efficiently than you would be able to using your own resources.

Choosing the Right Merchant Account Vendor

Wednesday, July 20th, 2011


The Pros and Cons of Outsourcing: What You Should Know

Monday, July 18th, 2011

A Deloitte study of 300 executives recently brought to light some important pros and cons to consider before outsourcing. Fully 83 percent of respondents reported that their outsourcing projects had met their ROI goals of slightly above 25 percent.

Obviously, outsourcing has its advantages, such as reduced labor costs and access to highly specialized expertise and experience that may not be available in-house. You will also save on related costs such as computers, equipment, office space, training and benefits for each employee.

Companies that outsource report greater productivity, especially when using offshore providers in a different time zone, in effect extending a company’s hours of operation.

Outsourcing can also allow you to reach beyond the confines of your budget and leverage the latest developments in technology that your provider offers.

Despite the benefits you can expect, it’s best to begin outsourcing with an awareness of some possible drawbacks.

Only 34 percent of the execs in the above survey felt that their service providers had contributed innovative ideas or that outsourcing had significantly improved their operations.

Recognizing the missed opportunities to make such improvements, 49 percent said that if they could start the project over, they would define service levels that are better aligned with their business goals.

Other issues you may face when outsourcing include security concerns, having less control over projects, and decreased customer satisfaction.

Most of these difficulties can be overcome in advance by careful vendor selection; do your research to ensure you’re partnering with providers who are best qualified to meet your organization’s needs.

Ensure Successful Outsourcing by Testing Vendor Performance

Friday, July 1st, 2011

Are your outsourced vendor relationships contributing to your bottom line? How can you be sure? Regularly testing and assessing vendor performance can give you a reliable picture of how your service providers are measuring up.

As the Aberdeen Group states in Benchmark: Scorecarding Suppliers, “almost all best-in-class firms scorecard. The best of the best are now experimenting with predictive analytics to spot inflection point and KPI correlations that identify capacity issues, lead time variability, financial viability or quality issues long before they would show up on a quarterly scorecard. They are evolving the scorecard into a forward-looking risk management instrument.”

Testing vendor performance will be easier if you have guidelines established from the outset. If you work with a variety of vendors, consider compiling a vendor handbook to define basic guidelines and expectations. You should also draw up a “Scope of Work” document, tailored specifically for each vendor and clearly outlining key responsibilities and service requirements. This will serve as a valuable reference for resolving issues when they present themselves.

Metrics should be measured in three vital categories:

Operational service level metrics measure the operational performance of business processes. These are the foundation of any outsourcing relationship. These are outlined in detail within the contract and typically involve penalties and incentives for vendor performance. Quality, timeliness, and satisfaction examples of operational service level metrics.

Key Performance Indicators (KPIs) are detailed metrics that should be outlined in your contract or the scope of work document. These will include key factors necessary for a successful vendor relationship, including adherence to set schedules, invoice accuracy, adequate employee training, and staffing accuracy. You will also want to periodically evaluate the vendor’s financial stability and business contingency planning.

Which KPIs you choose to measure will depend on your organization and the processes you are outsourcing. It is not necessary to measure everything, only the factors that are most vital to your business goals. You should plan to perform weekly, monthly and year-to-date KPI assessments.

Transformational metrics are related to your overall business outcome objectives. These include process performance goals, project milestones and implementation objectives. To encourage optimal performance, you can offer contractual incentives for vendors who reach these goals and milestones. It’s important to strike a balance; avoid focusing too much on KPI and overlooking transformational metrics.

How to Choose a Direct Marketing Provider

Friday, July 1st, 2011


Four Top Countries for Outsourced B2B Services

Monday, June 6th, 2011

Which countries offer the best selection of outsourced service providers?

Forbes Magazine recently published its appraisal of countries that currently provide the best options for U.S. businesses looking to outsource. Based on data compiled Electronic Data Systems and neoIT, a global outsourcing advisory firm, this list can help businesses narrow their search for quality offshore vendors. Here is an overview of four of these countries:

India boasts several outstanding technological universities, including the Indian Institute of Technology, universally regarded as one of the world’s best. Salaries range from $5,000 to $12,000 for technical staff. Wages for back office functions run from $3,500 to $7,500.

India’s redundant telecommunications infrastructure offers excellent reliability within the country’s specialized IT parks. India is currently the leading provider of IT functions such as software development and maintenance, as well as business process outsourcing (BPO), including human resources, accounting, data analysis and call centers.

Providers in the Philippines are well acquainted with U.S. accounting procedures and customer service values. Companies in the Philippines have low employee turnover. However, labor costs are higher than in India; annual salaries for tech employees are between $5,000 to $10,000, and back office salaries range from $3,000 to $8,000.

If you operate within one of the country’s IT parks, the government will allow exemption from export taxes, fees and licenses. The government maintains a task force responsible for the development of IT and BPO services. Telecom infrastructure is reliable. Areas of expertise in the Philippines include finance, accounting, call centers, human resources and animation.

Russia has the third largest population of engineers and scientists per capita. Few of them, however, speak English. Annual IT salaries in Russia range from $6,000 to $10,000. The country hasn’t yet developed back-office competence. Telecom infrastructure costs are higher than average.

The Russian government adheres to outdated tax laws that do little to facilitate business. However, future treaties with the U.S. could instigate positive changes. There are few technology parks in Russia, and infrastructure outside the parks is generally of low quality. Russia offers expertise in Web design, complex software development and aerospace engineering.

Canada offers a near-shore alternative for U.S. companies. However, salaries are considerably higher than in offshore countries, ranging from $25,000 to $50,000. Outsourcing to Canada involves little or no political risk, and the government allows tax breaks on IT exports. Canada has a solid telecommunications infrastructure. Expertise in Canada includes software development and maintenance, call centers and tech support.

How to Perform Efficient Reference Checks

Wednesday, June 1st, 2011


How to Manage Security Elements When Outsourcing

Friday, May 13th, 2011

Keeping sensitive company data secure is a major concern for any business considering outsourcing. But these apprehensions do not need to keep you from enjoying the benefits of outsourcing your business processes. By taking several precautionary steps, you can ensure your data is secure, even when using an offshore vendor.

  1. Have a practical in-house security strategy that includes classification of data and a plan for handling various types of data, making sure you differentiate general information from sensitive data. Your security guidelines should include clearly stated principles and procedures that organization managers and IT professionals within your company agree on.
  2. Ensure that the vendors you select have a security policy that is equivalent to or even more stringent than your own. This may mean you will need to do some additional investigating to find out whether the provider’s security policies are strictly enforced.
  3. Ask about the type of deterrence technology the company has in place and the policies involved in its use. Does the vendor enforce these policies among all of its employees, including IT staff?
  4. Use application firewalls and database monitoring gateways to enforce your company’s usage policy and deter abuse of privilege. Some providers combine both functions, which is optimal. Also, choose a vendor who diligently supervises outbound emails and Internet usage to prevent unauthorized data disclosure.
  5. Perform regular application, database and network security checks to identify any potentially vulnerable areas.
  6. Ascertain whether the provider has instructed its staff regarding the proper handling and protection of sensitive data. Information leaks are not always intentional. Some instances of data disclosure occur when employees mishandle data; for example, leaving unencrypted files open and unattended for a time.
  7. Within your own company, keep abreast of the most recent developments in data security. Staying informed of the technology and processes involved in keeping your data secure will help you stay in control of your company’s security when outsourcing.